Matching venue to event needs
Select a venue after clarifying guest count, desired atmosphere, technical needs, accessibility, and budget. The right venue supports your event goals and makes logistics easier.
Venue selection checklist:
- Capacity and layout: Ensure comfortable seating and flow for planned activities.
- Location and transport: Consider parking, public transit, and guest convenience.
- AV and staging capabilities: Confirm technical specs and vendor access.
- Amenities: Catering options, restrooms, Wi-Fi, and back-of-house space.
Questions to ask the venue:
- What is included (tables, chairs, security) and what costs extra?
- Are there time restrictions, load-in windows, or noise limits?
- What insurance or permits are required?
Visit shortlisted venues in person if possible. A site visit reveals flow issues, accessibility, and vibe that photos can't convey. Prioritize venues that align with your audience expectations and logistical needs to set your event up for success.