Planning evacuations and shelter-in-place procedures
Evacuation planning requires clear routes, designated assembly points, and trained staff to guide people safely. Shelter-in-place plans are used when leaving the site is more dangerous than staying put (e.g., severe weather or active threat).
Key elements:
- Maps and signage: Post clear evacuation routes and assembly points throughout the venue.
- Communication: Predefine channels (PA, app alerts, staff radios) to issue instructions quickly.
- Roles and responsibilities: Assign staff to lead evacuation zones, assist persons with disabilities, and coordinate with emergency responders.
Operational checklist:
- Run drills with staff and volunteers to test timing and identify issues.
- Ensure exits are unobstructed and emergency lighting is functional.
- Provide shelter locations and supplies (water, blankets) if shelter-in-place is foreseeable.
Clear, calm communication during an incident prevents panic and speeds safe outcomes. Coordinate with local responders and review procedures after any real or practice event to improve plans.