Planning effective AV and production setups
Start by documenting technical requirements for speakers, presentations, lighting, and streaming needs. Clear specs allow vendors to provide accurate proposals and reduce last-minute technical problems.
AV planning steps:
- Create a detailed tech rider specifying mic types, stage dimensions, screen sizes, and connectivity.
- Schedule load‑in and tech rehearsals well before doors open.
- Confirm backup equipment and contingency plans (spare mics, cables, adapters).
Coordination tips:
- Provide the production team with a run-of-show that lists cues, timestamps, and contacts.
- Test wireless networks and streaming bandwidth if broadcasting or using apps.
- Assign an on-site AV lead who knows the plan and can troubleshoot quickly.
Reliable AV depends on clear requirements, rehearsals, and backups. Investing in experienced technicians and adequate rehearsal time prevents most production issues.