Inclusive communication practices for events
Accessible communication ensures attendees with diverse needs can receive information before, during, and after the event. Plan multiple formats and redundancy.
Best practices:
- Provide captions or live transcription for sessions and recorded content.
- Offer sign language interpreters for keynote sessions and workshops as requested.
- Provide printed materials in large print or braille and ensure digital content meets WCAG standards.
Onsite and digital steps:
- Use clear, high-contrast signage with large fonts and pictograms.
- Announce important messages both visually and audibly.
- Train staff to use assistive tech or to facilitate communication for attendees.
Pre-event communication:
- Allow attendees to request accommodations during registration and confirm arrangements before the event.
Accessibility improves the experience for many attendees and demonstrates respect and professionalism. Integrate these practices into your standard planning cycle rather than treating them as add-ons.