AV essentials that make small events professional
Audio-visual quality strongly affects attendee experience. Even small events should budget for core AV components to avoid technical embarrassments.
Key AV items to include:
- PA system and microphones (wireless lavalier and handheld)
- Mixer and basic sound engineering support
- Projector or LED screen plus video cables and adapters
- Laptop or media player with backup and presentation remote
- Speaker stands, monitors, and basic lighting for stages
Operational needs:
- Onsite AV technician for setup, sound checks, and troubleshooting
- Cables, adapters (HDMI, VGA), extension cords, and power strips
- Wi‑Fi or wired network access if required for streaming or live polling
Budget tips:
- Rent bundled AV packages from the venue or local production companies.
- Confirm compatibility with speaker devices and request a tech rider in advance.
Even for modest budgets, investing in a competent AV technician and reliable core equipment prevents common failures and keeps sessions running smoothly.