Ensuring dependable power and internet for events
Consistent power and internet are essential for modern events. Early coordination with the venue and technical vendors prevents surprises.
Key preparations:
- Confirm power capacity and dedicated circuits for AV, lighting, and vendors.
- Arrange for backup power solutions (generators, UPS) especially for critical systems.
- Test venue internet speed and contention; for heavy loads, request a dedicated wired connection or purchase a higher bandwidth package.
Redundancy and monitoring:
- Use dual internet sources (primary wired, secondary cellular or backup ISP) for streaming or payment systems.
- Have technicians monitor systems in real time and spare equipment available for quick swaps.
- Label power distribution and secure cables to avoid accidental disconnections.
Vendor coordination tips:
- Share detailed power and network requirements with vendors early.
- Reserve additional circuits in writing and confirm physical access points for load-in.
- Include contingency time in load-in schedule for testing and patching network issues.
Proactive testing and layered redundancy allow you to keep programming on track even if one system falters.